Sending important email as a text message
Emails are a reliable communication tool, but they have one critical limitation. They are not always read immediately. In urgent situations, whether in business operations or emergency response, it can be essential that a message reaches the recipient without delay. A solution: sending emails as a text message or as a discreet app alert.
But which options are available to turn an email into a text message or app notification. And which approach is best for organizations that need instant and dependable message delivery.
▶︎ Read more: safeREACH email2alarm incl. email to text
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How emails can be sent as text messages or app alerts
There are several ways to forward emails as text messages or app notifications. One established method is the use of email to text gateways that automatically convert incoming emails into text messages and forward them to a stored mobile number. Even more flexible are email to alert systems such as email2alarm from safeREACH that convert notifications directly into app alerts without requiring a specific app to be installed by administrators.
How these services work?
Most solutions follow a simple principle.
- An email is sent to a designated address.
- The service analyzes the content and converts it into a text message or app alert.
- The notification is delivered in real time to the defined recipients.
This approach is especially useful for time sensitive messages since text messages and app alerts have a significantly higher open rate and are usually read immediately. In emergencies, both loud and discreet app alerts are often the best choice.
▶︎ Read more: What AT&T’s email to text shutdown means for alerting systems
When sending emails as text messages or app alerts makes sense
These services are particularly useful whenever it must be ensured that a message is read quickly. Common use cases include:
- Emergency communication: immediate alerting during security incidents, IT outages, machine failures or other critical events
- Reminders and confirmations: automatic reminders for appointments or system notifications for staff or customers
- Escalation messages: if an app alert is not acknowledged, a second notification can be sent via text message or phone call
▶︎ Read more: How alerting software like safeREACH saves valuable time
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Manual forwarding as a simple but error prone solution
Another option is to manually forward important emails as text messages or app alerts. This happens when staff read the email, copy the content and forward it via text or a messenger app. While simple, this method has several disadvantages.
- Time consuming: manual forwarding takes valuable minutes in critical situations
- Error prone: messages may be overlooked or forwarded incorrectly
- Dependence on individuals: if the responsible staff member is unavailable, important information may not be passed on
Manual forwarding may be acceptable for occasional emergency notifications, but it is not a reliable method when information must be delivered quickly, correctly and to the right recipients.
▶︎ Read more: Delivering critical emails securely
What advantages automated alerting solutions offer
While basic email to text gateways offer limited functionality, organizations often require more flexibility, reliability and automation. Modern alerting solutions like email2alarm provide several key benefits.
- Intelligent filtering: only truly critical emails are forwarded as text messages or app alerts
- Multi channel notification: app alerts, text messages and even automated phone calls
- Escalation mechanisms: if a message is not confirmed, a second alert is triggered
- Preferred app delivery: critical notifications are sent via the alerting app first to reduce SMS costs and ensure faster confirmation
▶︎ Read more: Safety Moments: Brief instructions with a big impact - Guide for safety experts
Conclusion: email to text or app alert is easy to implement
Sending emails as text messages or app alerts offers an efficient way to ensure that important messages reach the right people without delay. While simple email to text gateways may be sufficient for basic applications, specialized solutions like safeREACH email2alarm offer significantly more reliability, security and automation. Organizations also have the option to prioritize app delivery to keep communication fast, consistent and secure.
▶︎ Read more: How safeREACH works
Test email2alarm in 2 minutes
Test email2alarm for free with just a few clicks. Create a test account, enter your email address & receive an alarm.